Add a published form
If you want people to fill in a form without being logged-in to your workflow app, then you can achieve this by publishing a form task.
In Kotive, a task that can be completed by anonymous, non-logged-in users is called a “published” task.
A published task can be included anywhere in your workflow. It does not only have to be the very first task in the workflow.
There are two ways of publishing a task. The first is:
In the Designer, after you’ve selected your existing workflow, click on the “+” button in the panel on the left.
Select the “form” task. Give it a label and tick the “Yes, publish this form” option.
The second way to publish a task is:
In the Designer, click on an existing form task.
In the right-hand panel, click the “Settings” tab. Tick the “Yes, publish this form” option.
Your task is now published.
If it is the first task in the workflow then you can direct people to the task by sharing a link to the workflow or embedding the workflow into a website.
But if the published task is not the first task in the workflow then you need to notify non-logged-in users of the task somewhere in your workflow. One way to do this is to add an email task that is sent to the non-logged-in user prior to the published task. This email automatically contains the link to the published task which would be the next task inline.